Microsoft Outlook 2010 Email Account Settings – Web Hosting Account

Setup Outlook 2010 for sending and receiving email, website hosting clients

In today’s post we will review the email account configuration settings in Outlook 2010 in full details and help you to setup or modify your Wilson Computer Support Web Hosting Email Account.

Once you have successfully configured an email account in Outlook 2010 and want to view the account’s settings or properties, then here are the simple steps you can follow. In Outlook 2007, the account settings could be launched from the Tools > Account Settings option, while in Outlook 2010, you simply hit the Office button(or File) and click the Account Settings button. The first time you start Outlook 2010 a wizard will walk you through the steps below.

It will display the Account Settings window with Email tab open, if you have configured multiple accounts then all of them will be listed here. You will see the tabbed interface here, by clicking any particular tab you will see its relevant settings for the selected account.

Make sure you are on the email tab and under the tabs, you will see plenty of  useful options, the New option lets you configure a new email account, the Repair option is used to repair the Outlook 2010 settings (you often need to perform this operation if your email repository size is in GB’s; we recommend data files no larger than 8 GB), the Change option lets you modify the settings of any particular email account. If you have configured multiple accounts in Outlook 2010 then you can set any particular account as your default by selecting that account and hitting the Set as Default option. The only real difference of the default account is that when you send a new email it will default coming from this account. Outlook 2010 now supports unlimited Exchange accounts but we recommend no more than three. If you experience problems we recommend using separate profiles. The Remove option deletes any particular email account.

At the bottom of the above displayed window, you will see the path of the data file. This data file is used to restore your emails, in the case of any disaster situation. This is what you will want to backup if you want to backup your email.

Lets explore more into the Email settings, hit the Change button and it will launch the wizard from where you can view/modify your configured email account settings or press the New button to create a new account.

  • If you do not have any accounts setup choose new and then choose Microsoft Exchange, POP3, IMAP, or HTTP. Choose manual checkbox at bottom and click next. Choose Internet Email and click next.
  • If you have an account setup and you choose change at the very first step, you will see User Information, Server Information (Server Type, Incoming and Outgoing Server) and Logon Information( Email account and password).

You will use the following for each of the fields below:

  • Your name: <The name you want to appear when you send email>
  • E-mail Address: <your email address>
  • Account Type: <we recommend POP3>
  • Incoming Mail Server: <mail.yourdomainhere.com> (replace yourdomainhere with your company’s domian)
  • Outgoing Mail Server (SMTP):  <mail.yourdomainhere.com> (replace yourdomainhere with your company’s domian)
  • Username: <your full email address>
  • Password: <this was given to you when we setup your account or by your network administrator>

Then click more settings

For more settings of your email account, click the More Settings button and a new dialog window will open. Now, under the General tab you can specify the name that appears on the previous menu’s listing, as well as your organization name and your reply email address.

Under the Outgoing Server tab, you can instruct Outlook 2010 to use authentication when sending emails. Make sure to check the “My outgoing server requires authentication” and then choose the first option for “Use same settings as my incoming mail server.

The Advanced tab lets you control the port and encryption settings for your account. Make sure to change the outgoing server (smtp) to 587. Some ISP’s block port 25 to anyone other than their servers.Then click Ok.

Outlook will now test sending and receiving. If everything passes with green checkmarks then you are good to go. If there is any errors go back through this guide and verify your settings. If you still need assistance contact our office at (205)985-9942. We are open from Monday thru Friday 7am to 7pm CST and on Saturday from 10am to 4pm CST.

Outlook 2010 represents the most powerful and intuitive email client software with a rich set of features. Even though these settings could be found in Outlook 2007 as well, Microsoft has indeed improved Outlook 2010 to be more user friendly. We hope you enjoy Outlook 2010 and our services. If there is anything we can do to help just let us know. Thanks